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Still managing Exports & Imports on Excel?

Sleep with Excel

Are you involved in Exports/Imports as part of your profession – Come on, time for some confession – excel sheets are probably the most important piece of technology you deploy to run your high-value exports & imports business. Let’s accept that you are heavily dependent on using boring and complicated Spreadsheets. You think it’s reliable and scalable or just that you never found a suitable alternative?  Lets’ dive deeper …

Ask any company involved in cross border trade – we all know it’s a fairly complex multi- step process:

  • Sales / Purchase Order Confirmation
  • Packaging – Packing Lists
  • Sea / Air Freight & Inland Logistics
  • Different Invoices – Commercial, Customs, and Tax Invoice
  • Customs Clearances (CHA)
  • Marine Insurance & EPCG
  • Bank Remittance – Payments
  • Currency Risk
  • Incentives (RoDTPL)
  • Advance Licenses / EPCG or Import Duty

As a growing organisation, how are you managing this workflow today – we have seen it across companies, a weird Multi Folder Structure – filled with documents for each and every shipment – excel sheets, word copies, and signed hard copies and yes, smartly put these docs up on a google drive – for the team to access all right?

And then email – all these documents for every shipment will be mailed across internally and externally – multiple times over for each shipment (25+ emails, 10+ documents, 8+ Service Providers and follow up with phone calls for every shipment i.e. 100+ man hours collectively)

In midst of all this – how do you manage below key functions :-

  • Order Tracking & Reconciliation
  • Payment Recording
  • Bank Communication
  • Government Compliances (Advance License & EPCG)
  • Shipment Tracking
  • Shipment Level Budgeting & Expenses

Ah ! we know, there are excel trackers for each of this activity, right ?

This is why we think you continue usage of this clumsy combination of excel and email for your EXIM business:

Pros (Excel + Email for EXIM) :

Easy & Flexible

Low Cost (No investment)

But look at the downside – what do you end up losing out :

Cons (Excel + Email does not provide):

Lack of MIS & Reports

Difficult to search (criminal waste of time)

No Back Up or Data Security

No Mobile or Cloud Access of Documents

No Auto Alerts or Reminders (Due dates, ETA, etc)

No linkages between various documents

No version control

What can be done to improve the Status Quo ? Have you tried looking for some Software or Solutions?

EXIM can be simpler and managed in a lot more efficient manner.  We are trying to transform this – with an easy-to-use cloud-based software solution that solves EXIM workflow. A powerful and user-friendly software that helps you digitalise and automate this workflow. Think of it as an extended arm of your team to manage & organise EXIM better.

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